Having trouble finding time for training? Check out the how-to videos in EASA’s new series Electric Motor Repair Tips.
Exhibitor Toolkit
Information and tools to help this year's exhibiting companies make the most of their EASA annual meeting experience. Information will be added as it becomes available.
Exhibitor Housing and Registration
All exhibitor badges are complimentary if individuals are staying in the official EASA housing block at the Gaylord Opryland Resort & Convention Center. Otherwise, each company will receive two complimentary badges per 10´x10´ paid booth. Additional badges will be $300. All exhibitors must provide EASA with a hotel confirmation number in order to receive a complimentary badge (over and above the allotted complimentary ones).
The hotel reservation deadline is June 26, 2025
HOTEL INFORMATION & RESERVATIONS
Housing Booking Alert
EASA does NOT use any housing companies. All reservations must be made directly with the hotel. Please be careful if approached by any company or service implying or claiming to be an official housing provider for EASA. In the past there have been cases of companies calling our exhibitors and offering them great rates at our hotels. Often this is misleading or fraudulent information. If you are contacted by a housing company trying to sell you hotel rooms, please let EASA know.
EASA’s No Solicitation Policy
Any non-exhibiting company that solicits business in exhibit hall aisles, another company’s booth or public spaces within the convention center is in violation of this policy. This policy includes passing out brochures and business cards in the aisles, conducting meetings in special areas of the show floor such as the lounges and cafes, and or conducting formal or informal meetings in the hotel lobbies and bars.
Any attendee who is observed to be soliciting business in the aisles or other public spaces, in another company’s booth, or in violation of any portion of the EASA No Solicitation Policy will be asked to leave immediately without refund. Additional penalties may be applied. Please report any violations you may observe to show management.
Display Regulations
Each booth space will be set with 8' back drape, 3' high side dividers and a 7" x 44" oneline identification sign.
- No exhibit may block or interfere with a neighboring exhibit.
- Display material is limited to the ceiling height, which is 24'.
- To maintain adequate line-of-sight for neighboring booths, these restrictions apply:
- In-Line Exhibits – display material exceeding 4´ in height must be confined to within 5´ of the backline.
- Peninsula Booth/End Cap – displays may not exceed a height of 4' within 5' of either sideline.
- In-line and peninsula booths that exceed 8´ in height must provide an attractive covering for the backs of their displays. No signs, logos, emblems, pictures, or lettering of any kind will be permitted on such coverings.
- Signs may be hung from the ceiling above the company’s booth, but may not hang above the aisle, or obstruct aisle signs. The bottom of the sign may be no lower than 8’ above the booth.
- Exhibits or display materials in violation of these rules will be modified or removed at the exhibitor’s expense.
No still or video photography will be allowed on the exhibition floor. Anyone caught taking pictures without prior authorization will be removed from the exhibition floor.
The use of sound equipment in booths is permitted if the noise level does not disrupt the activities of neighboring exhibitors. Speakers and other sound devices should be positioned to direct sound inward (to be contained within the booth) rather than outward (toward aisles and other exhibitor booths). Generally, sound and noise should not exceed 85 decibels when measured from the aisle immediately in front of a booth. If an exhibitor or attendee is standing within ten feet of an exhibitor’s booth and cannot carry on a normal voice-level conversation, the noise source is too loud. (Refer to the U.S. Occupational Safety and Health Act [OSHA] at www.osha.gov for more information.) Exhibitors should be aware that music played in their booths, whether live or recorded, may be subject to laws governing the use of copyrighted compositions. Authorized licensing organizations, including but not limited to ASCAP, BMI and SESAC, collect copyright fees on behalf of composers and publishers of music. It is the exhibitors’ responsibility to be informed of copyright laws and submit fees to the appropriate organizations.
